Time-Saving Microsoft Word Hacks

The Microsoft Office suite is used by more than 1.2 billion people around the world. Among all the Microsoft Office software products, the Microsoft Word software has to be the most popular one. Lots of us have been using the software from our school-age and mostly still use the software in 2019 as well.

Keeping aside a few issues such as Word could not create the work file, which often occurs on the older Microsoft Word version, the software features several hacks and shortcuts that will help you finish tasks quicker than normal. If you are interested in knowing how to finish tasks faster in Microsoft Word, then today, we bring you some of the best time-saving Microsoft Word hacks of 2019.

5 Time-Saving Microsoft Word Hacks

1. Begin Typing Anywhere Within a Document:

At times, you will need to type in a different place than where the cursor is at the moment within the Word document. In such cases, most people simply press the Enter button until the cursor reaches the line where they need to type and then use the space key to move it to the desired place within the line.

Instead of doing that, drag your mouse to the point where you wish to begin typing and simply double-click at that point. Now the cursor will be placed at the point of your choice.

2. Copy Multiple Texts At Once using Office Clipboard:

If you wish to copy different pieces of texts from one document to another, you would usually copy and paste each text piece individually. This is quite time-consuming.

The Office Clipboard feature lets you copy a maximum of 24 text pieces from Microsoft Word documents and paste it to a different Office document of your choice. Here’s how to use Microsoft Office Clipboard:

• Using “Ctrl” + “C” shortcut, copy all the text pieces you need.
• Click on the “Home” tab within the menu bar of your Microsoft Word window.
• Click on the “Clipboard” option.
• Now you can view all the copied text pieces in one place. Double-click on the text pieces you wish to paste on to the word document.

You can do the same for images as well. Do keep in mind when you copy the 25th text piece/image, the first piece you copied will get deleted from the clipboard.

3. Use Templates Instead of a Blank Document:

Usually, the most time spent is on formatting a document rather than typing the content. Even though Microsoft Word has lots of templates to choose from, most of us start using a blank document.

Therefore, to make sure that you spend less time in formatting a Word document, choose a template that matches your content instead of a blank document.

4. Erase the Extra Paragraphs & Spaces:

Usually, some extra paragraphs and spaces get into the document while typing. Well, you can go through the entire document to find extra paragraphs and spaces for a small document. But for larger Word documents, this task becomes quite hectic.

In Microsoft Word, you can use the “Find and Replace” feature to remove extra paragraphs and spaces.

Below is how you can remove extra paragraphs in Microsoft Word using the Find and Replace option.

• Press the “Ctrl” + “H” keys within a Word document to launch the Find/Replace box.
• Now, in the text field next to the “Find what” option, type in “^p^p.” And next to the “Replace With” option, type in “^p.”
• Click on the “Replace All” button. This removes any extra paragraphs within the document.

Now, here’s how to use the Find & Replace feature to remove extra spaces:

• Press the “Ctrl” + “H” keys.
• In the “Find What” field, type in.“ followed by two spaces (press the Space key twice).
• In the “Replace With” field, type in.“ without any spaces.
• Click on “Replace All.” Now every extra space will be removed from the document.

5. Utilize the Keyboard Shortcuts:

The Microsoft Word software features lots of keyboard shortcuts that let you access features within the software and apply formatting options. Even though it is not necessary to remember all the shortcuts, keeping the Microsoft Word shortcuts that can be helpful to you in mind can save quite a lot of time.

Final Words:

So, that was our list of the best time-saving Microsoft Word hacks in 2019. If you, too, use Microsoft Word extensively, then mention your favorite time-saving hack for Microsoft Word as a comment below.

The post Time-Saving Microsoft Word Hacks appeared first on Robust Tricks.

from Robust Tricks https://ift.tt/2pt11Y6