Microsoft Visio: All That You Need To Know

Flowcharts and diagrams are core elements of designs as they are visual in nature. Compared to spreadsheets and presentations, these are much more impactful. It comes as no surprise that businesses require them all the time. But drawing flowcharts is easier said than done and the task gets even more tedious if there are hundreds of them to be drawn every day. Fortunately, technology has simplified this aspect of business too as there are several software tools which enable the creation of flowcharts quickly and easily while ensuring the quality as well.

One of the most popular software tools used for drawing a range of diagrams and flowcharts is Visio. A product of Microsoft, it makes a reliable software tool that you can trust for your business because it has been there for decades now. It offers a modern interface that renders ease into the creation of flowcharts, SDL diagrams, and timelines. You get a wide range of shapes and stencils that can be used for diagramming for diverse purposes. Let us list some more facts, features, and benefits of Microsoft Visio that you need to know.

Easy to use

The learning curve of Visio is not steep as with other graphic design tools because it is a part of MS Office which most of the users would be familiar with. Additionally, it is intuitive software that is much like Word and Excel in look and feel. This means that you will probably have to just extend your existing skills to understand and use Visio, without really needing to take any kind of professional training for using it.

Customization

With Visio, it is possible to create and customize diagrams faster than ever as it offers an impressive range of improved tools along with automatic drawing features. Further, even large and complex diagrams can be simplified by using Containers and Subprocesses for grouping the related shapes, both visually as well as logically. So whatever you want to draw and however you want to modify it, Visio will be there to help you every time.

Versatile

Visio is empowered with a range of templates, stencils and general drawing tools that enable the creation of professional-looking diagrams quickly and easily. And the best part is that you can do it on your own without the help of a graphic designer. Moreover, it is flexible and versatile as well because you can use it for different purposes. According to Steve Paravola from VisioStencils.com, when using Visio stencils to design a home entertainment center, you’ll want to have access to different audio and video-related stencils. This is exactly what you will get by opting for Visio and there will be plenty more as well!

Export and import of data

Another wonderful feature of Microsoft Visio is that it is capable of pulling information from an external data source such as an Access database, Excel sheet, SQL Server or SharePoint Services. Consequently, you can make your diagrams current and functional by using this feature. Real-time data can be displayed within the shapes of the diagrams with the help of meaningful graphics such as colors, symbols, icons, and data bars. You can use the Automatic Refresh feature to keep the data linked with the diagrams updated without any extra efforts.

Validation

The diagrams that are drawn using Visio can be validated against the business logic and rules to ensure consistency and accuracy. All you need to do is just click once and you can check whether a diagram is constructed properly and is following a logical flow. This makes Visio a tool that you can trust for making professional-grade diagrams. Beyond just aesthetics, this software offers assured accuracy as well.

Cost-effective

Amazingly, Visio is a readily available resource which does not require any additional expense. Typically, it is bundled up into the MS Office Suite, which means that you need not incur anything more to buy it. Isn’t that a great alternative to spending on a more complex and costly software? What’s more, you can leverage it for creating all the graphics that you need. All this because you get access to several hundred shapes and stencils that you can mix and match to create impressive visuals.

Considering the unmatched features and benefits that the software offers, it comes ahead as a smart investment for your business. If you need diagrams, flowcharts, and visuals for your business on a regular basis, this is an expense that you should happily make because it will definitely serve you in the long run.

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